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Changing Multiple Choice Values in Knack (Careful!)

Updated: May 19

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Hey there, it’s Dave Parrish, and I’m excited to dive into another Knack database video with you all. Today’s topic might seem simple, but it’s crucial: changing multiple choice values. And trust me, there’s a catch you’ll want to watch out for.

So, picture this: you’ve got an app, maybe something related to apartment units, and it’s got a simple multiple choice field. Easy, right? But here’s the twist—I’ve deliberately misspelled one of the options. Sneaky, I know. But it serves a purpose.

Now, let’s say you’ve got a bunch of records, and one of them has this misspelled option. Naturally, you’d think, “No big deal, I’ll just correct it.” But hold on a second, it’s not that straightforward.

When you change the value in one record, it doesn’t automatically update across all the others. Nope, all it does is change it for that specific entry. So, if you’ve got tons of records, this could quickly become a headache.

But fear not, there’s a solution. If you spot a misspelling and you’re dealing with just a few records, here’s what you do: keep the incorrect value intact, add the correct one alongside it, and then update the records accordingly.

Sounds simple, right? Well, it is, but only if you know the trick. Once you’ve updated the records, you can ditch the incorrect option, and voila, problem solved.

Now, here’s where things get interesting. Instead of just a basic multiple choice field, you could use a related table. This opens up a world of possibilities and makes data management a breeze.

With a Knack related table, changing a value is a game-changer. It updates across the board, saving you time and effort. Plus, you can add additional variables for even more flexibility.

Imagine you’ve got a list of years, and you want to make sure only the current ones are selectable. Easy-peasy. Just add an “active/inactive” variable, and you’re good to go. No more outdated options cluttering up your choices.

And hey, if you’re feeling adventurous, you could even automate the process. Set up some conditional rules, add a bit of magic, and watch as your data practically manages itself.

So, there you have it, folks. Mastering multiple choice values might seem like a small thing, but it can make a world of difference in your data management workflow. Until next time, take care, and thanks for tuning in!

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